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    Travel expense management in tisoware: full transparency for expense reports

    Companies that still handle their travel expense management manually often struggle with time-consuming and error-prone processes. Employees collect receipts, fill out expense report forms manually and often submit everything incompletely, while the HR department has to check and record each entry individually. This manual processing ties up resources and leads to delays in reimbursement, which can lead to latent dissatisfaction among all parties involved. The lack of centralized data collection also makes it difficult to effectively control costs and adhere to legal regulations and compliance requirements.

    With the digital travel expense management solution in tisoware, you always have a complete overview of travel expenses incurred. The module completely covers all electronic expense report functions and saves a huge amount of time in the HR department. Additional meal expenses for business trips are calculated automatically, and for business trips abroad, the relevant national currencies and regional VAT rates as well as standard national flat rates are taken into account. And for a complete overview, the HR department can easily break down all submitted travel expenses into cost centers, projects, activities and employees.
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    Our solution - your advantages

    The travel expense management module in tisoware completely replaces manual expense accounting processes and offers companies from small to large medium-sized businesses a wide range of benefits - including
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    Transparency

    All travel expenses incurred are stored centrally and can be viewed on a consolidated basis depending on access authorization
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    Topicality

    No more online currency calculators! Exchange rates are synchronized with the European Central Bank (ECB) on a daily basis
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    Expandability

    Easily import tax-free additional meal expenses from the tax authorities into the system
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    Flexibility

    Tablet? Smartphone? PC? It doesn't matter, because our module automatically adjusts to the end device used
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    "The result is happier employees - and of course greater efficiency."

    Birgit Starke, Head of HR, Vorwerk Autotec GmbH & Co. KG
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    Lack of transparency? Keep an overview!

    If there is no comprehensive, clear view of all travel costs incurred, effective budget calculation becomes almost impossible. This applies to current projects as well as to future order calculations. Without central data collection, important spending trends and optimization potential remain hidden .

    The travel expense management module in tisoware provides clarity here, as it records all relevant data centrally and presents it clearly in real-time dashboards. This enables companies to identify deviations and patterns at an early stage, take targeted measures to reduce costs and thus significantly increase the efficiency of all expense accounting processes.

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    Manual processes? Hands off!

    Are all the receipts there? Why is the hotel bill so wrinkled? And what daily rate can I enter for the business trip to Switzerland? When employees have to collect receipts, manually enter them into lists and check statements while traveling, they often end up with transposed figures, lost documents or incomplete information. The HR department has to deal with this, resulting in delays, errors and an unnecessarily high workload. The result: frustration on all sides.

    With digital travel expense management in tisoware, receipts can be recorded immediately, travel expenses generated automatically and documents forwarded for immediate approval at the touch of a button. This reduces errors, speeds up processing time and ensures satisfaction for everyone involved. And all in compliance with GDPR, of course.

    Travel expense management_3_Reimbursement of travel expenses

    Money back (quickly)? Reliable!

    Anyone who has laid out money and has to wait a long time for repayment is quickly frustrated, and rightly so. This is all the more true in the corporate environment - on both sides. After all, frustration levels also rise in the HR department when requests have to be followed up, corrected or supplemented. Missing documents, invoices or receipts slow down internal approval processes, make valid, reliable budgeting more difficult and delay reimbursements. A common problem with manual accounting processes .

    With our travel expense management tool, you can speed up this process significantly. Automated workflows are used to forward approvals directly to the responsible managers. They can then quickly make decisions, issue approvals and initiate reimbursements on their mobile or desktop devices. Reduce waiting times and increase employee satisfaction. Reliable.

    Frequently asked questions

    Travel expenses include all expenses incurred in connection with a business trip. These include travel costs, for example for car, train or plane, accommodation costs, additional meal expenses and incidental travel costs. However, not all expenses can be claimed. Costs such as fines, additional private luggage or leisure activities must be borne by the employee.

    The travel expense report lists all costs incurred during a business trip. A complete and correct statement is extremely important, both for internal processing and for possible financial audits. Flat rates such as additional meals and accommodation allowances can also be included in the statement.

    As a rule, the employer pays the travel costs, which are tax-deductible as business expenses. However, there are exceptions: If the distance from the home to the away activity is shorter than to the office, employees must deduct their travel expenses as income-related expenses via income tax. In this case, all receipts must be kept and submitted with the tax return.

    A travel expense report is always required when employees go on a business trip and wish to be reimbursed for the costs incurred. An away activity is recognized as a business trip if the destination is outside the city limits. Typical reasons for business trips are customer appointments, visits to business partners or training courses.

    With common travel expense management solutions, such as the module in tisoware, the data protection factor is a top priority. At best, the implemented solution relies on end-to-end encryption of all data transmissions and stores all information in accordance with current data protection regulations. Role-based access rights ensure that only authorized persons have access to certain information, effectively preventing unauthorized data access. In addition, all activities in the system are logged to ensure transparent traceability .