Modern personnel management

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The digital personnel file in Persis: the central location for important employee data.

Decentralized or hybrid employees, new working models, different locations and a digital communication culture: this is standard in many companies today. However, this development has not yet arrived in all departments. Personnel files in particular are often still kept in dusty folders, laboriously processed by hand and stored in offices that are usually freely accessible. A procedure that contradicts all modern principles of transparency, efficiency and data protection and causes unnecessary costs.

The digital personnel file in Persis completely replaces its paper-based predecessor - and brings your personnel administration into the present. All digital and digitized documents and correspondence are archived in the Persis personnel file. Depending on their authorization, employees can access relevant data simultaneously from different locations at any time - even in multiple languages for internationally active companies. The system is audit-proof and naturally complies with all data protection regulations. Duplicate entries are a thing of the past, resubmissions are organized, workflows are controlled and cross-team and cross-location document searches are made possible.

Persis Essentials - Efficient recruiting and digital personnel management

With Persis Essentials, you can optimize your recruiting, manage personnel files securely and control HR processes efficiently. The browser-based solution enables fast implementation, secure data storage and intuitive operation.

Audit-proof? Of course!

Companies must ensure unalterable and traceable documentation of all personnel-related data in personnel files. This is the only way to comply with legal requirements, prevent manipulation and have a reliable database in the event of audits or legal cases .

The digital personnel file in Persis offers an audit-proof system with a high standard of data security - for example through encrypted data transfer and protected data handling. Document versioning and integrated access and change logging also create a complete change history. This ensures that all data can be restored at any time.

Search forever? Find it immediately!

Companies that still use paper-based personnel files know the problem: searching for specific information is often time-consuming and laborious. This costs HR employees and managers unnecessary time and impairs their work efficiency .

The digital personnel file in Persis solves this problem, as it can be integrated into the existing HR portal and stores all employee data centrally and in a structured manner in one place. With just a few clicks, the HR team can easily access all relevant information based on roles. Thanks to individual keywording, the integrated full-text search and OCR text recognition, data searches are simple, intuitive and fast. This immediate data availability saves companies valuable time, improves their ability to respond to queries and thus increases the efficiency of HR administration.

Data protection? Of course!

Paper-based personnel files are susceptible to loss, damage or unauthorized access. In view of strict legal data protection regulations and compliance requirements, this is a serious risk for companies .

The digital personnel file in Persis uses encryption and a particularly secure access authorization concept to ensure compliance with all data protection regulations across all locations - in particular the General Data Protection Regulation (GDPR). Read and write permissions can be easily and selectively assigned as required. This means that authorized users always have immediate access via a detailed, role- and rule-based access protection system.

Frequently asked questions

What is a digital personnel file?
What are the advantages of a digital personnel file compared to a paper-based version?
How secure is the data in a digital personnel file?
Which documents can be saved in the digital personnel file?

A digital personnel file is the electronic version of the traditional paper personnel file. It stores all relevant employee information centrally in one place - including employee master data, employment contracts, payslips, training documents, development data and performance appraisals. Documents can thus be easily searched and categorized across locations in real time. This electronic form makes it much easier to manage personnel files and significantly reduces the space required. As a result, HR departments can work more efficiently and respond more quickly to requests. The digital personnel file therefore not only promotes efficiency, but also transparency in personnel administration.

The advantages of a digital personnel file are manifold. Firstly, it allows quick and easy access to all relevant employee information, enabling the HR team to do its work more efficiently. This is because paper-based files are often confusing and searching for documents can take a lot of time. The digital personnel file also offers greater data security. Modern encryption technologies and access controls ensure that only authorized persons have access to sensitive information. It also facilitates deadline management through automatic reminders, which reduces the risk of missing deadlines and strengthens the company's compliance.

To ensure the security of sensitive data in a digital personnel file, advanced security measures such as data encryption and multi-level authentication are used to prevent unauthorized access. In addition, all access and changes are logged so that responsibilities can be fully traced in the event of a security breach. In addition, modern systems are GDPR-compliant, meaning they meet all of the European Union's data protection requirements.

A wide range of documents relevant to personnel administration can be stored in a digital personnel file. This includes personal information such as employment contracts, payslips, training certificates, performance appraisals or vacation requests. The software supports various file formats, including PDFs, Word documents and images, ensuring comprehensive documentation of all personnel data. These documents are also searchable, making it easier to quickly access the information you need. The central storage of all relevant data in the digital personnel file promotes the efficiency of personnel administration and reduces the administrative burden.

Paperless transparency for modern personnel administration

The digital personnel file in Persis: the central location for important employee data.

Persis Essentials - Efficient recruiting and digital personnel management